Set up a checkbook

A checkbook identifies the bank account used for checks and tracks the next check number. It does not show the bank balance. You need permission to manage financials.

Add a checkbook

1. Open Settings → Finances → Checkbooks.
2. Select Add checkbook.
3. Enter a name staff will recognise and the bank.
4. Set Next check number to the next unused blank.
5. Select Add checkbook.

When recording a check, the next number is filled in for you. Check it against the stock; you can enter a different number when recording the expense.

Correct the counter

Use Edit checkbook to correct the name, bank or next number after a printing problem or skipped blank. Select Save changes.

A number already used by a check cannot be reused in that checkbook, including after voiding. Different checkbooks may use the same numbers.

Print and retire

Prepare a check template and test alignment on plain paper against the stock before printing a live check.

Use Cash advances to record and print checks on a case.

Select Retire checkbook when it should no longer be offered. Previously recorded checks keep their checkbook and number.